PaperOffice main program (64-bit) for Windows 10

PaperOffice stores all types of files / scans / photos in folders via numerous ways, creates previews, makes text recognition and stores them encrypted in a central database directly on your PC.

Legal and tax-compliant document archiving according to GDPR / GOBD

PaperOffice has audited and tax-compliant document storage and complies with all European legislation and guidelines for the collection, retention and provision of documents.

High-level encrypted document storage with AES-1024

All documents that are stored directly in PaperOffice are highly encrypted with an AES-1024 encryption guaranteed uncrackable and guarantee maximum data security.

MySQL / MariaDB-based high performance database

PaperOffice supports the storage of all documents and information in a single centralized SQL database, which automatically installs and sets up PaperOffice on initial installation.

Supplied proven folder structure and document keywording

To get started right away, all folders for business as well as personal document archiving are already integrated into a sophisticated folder tree. Of course, all folders can be customized.

AI-based document recognition and document processing with PIA

The worldwide unique "PaperOffice Intelligent Automatization", PIA for short, recognizes all added documents in a AI-based manner, learns them according visual and keyword features in and stores them fully automatically.

Complete scanner package "ScanConnect" for all scanner types

The integrated high-performance module supports all types of scanners, the use of QR codes and scanning via app and cloud providers. Includes intelligent page recognition, editing, optimization and much more.

Virtual PaperOffice PDF Printer

Supports the saving of documents in PaperOffice from any popular application by using the "Print to" command. The printer even supports the use of control characters directly in the print job for automatic filing, depending on the edition.

Document storage via drag & drop

Thanks to the PaperOffice integration in your Windows Explorer, your documents can be dragged directly to PaperOffice.

SmartSpell text recognition for scanned and digital documents

All documents added to PaperOffice are fully text recognized through integrated and multilingual OCR text recognition, indexed and logically cataloged. Digital documents are read out directly and added to the catalog.

SmartSpell full-text search with automatic document indexing

Thanks to the integrated SQL-based high-performance search engine, every document and, for example, notes and emails are found in seconds. Search words can be combined "Google-like" to filter the search results ever finer.

Put notes, tasks and settlements on documents

The integrated workflow modules support all functions needed for daily work with documents. From document notes, virtual "post-its" to tasks with deadline monitoring to completion and resubmission - everything is possible.

PaperOffice CRM contact and address management

All the information in a database, thanks to the integrated CRM module, not only visualises all contact data, but also records when what was done through the timeline. From "connect contacts with documents" to own contact fields is almost all possible, including Google Maps integration.

PaperOffice CRM Appointment and Resubmission Management

Documents can be placed directly on resubmission and due date. The daily briefing monitors everything in the background and makes sure you never forget something again. Depending on the edition of course in the entire network for all users.

Automatic backups

The PaperOffice database is optimally protected by fully automatic data protection. The backup intelligently secures the backup for several days and can be restored with just a few mouse clicks.

Extended full-text and keyword search

There are no further wishes: Unique presentation of the search results directly with thumbnails, the most important information as well as direct display of the text passage of the document brings the best full-text search of all time.

Extended search and document filter

Ingenious and customizable filter functions in conjunction with the keyword search generates even the most complex display results. All paid bill of the last month? With this function, this is done with 2 clicks.

Export and email function as well as creation of importable Excel files

Export or send the documents of the display results with one click, support the packing and password protection of documents and even the creation of importable Excel files for e.g. DATEV or SAP

Direct transmission via Microsoft Outlook

All documents can be sent with one click via Outlook, on request even password-protected and compressed. Non-PDF documents can be directly converted to PDF and sent (DOC, XLS, etc.)

Direct email archiving from Microsoft Outlook

With the integrated Outlook add-on, emails can be archived legally complete with or without attachments with just one click. Including full text recognition and automatic contact assignment.

Direct integration into Microsoft Word & Excel

With the add-ons for Word and Excel you can save documents or tables directly in PaperOffice with just one click, edit them directly from PaperOffice and even version them.

WebCapture for the legally secure archiving of web pages

Entire websites, blogs and all web-based information are automatically read in just by simply entering the web address, converted completely into PDF / A and stored in PaperOffice in a legally secure manner.

ScreenCapture for legally compliant archiving of screenshots

Screenshots, either completely or through the integrated coordinate system, only certain areas are captured with lightning speed and saved in PaperOffice.

PasswordSafe for the highly secure storage of passwords

Important passwords, access data or other highly sensitive information can be securely stored with PasswordSafe and PaperOffice's world's highest AES-1024 encryption. Depending on the edition, even network-wide.

Automatic folder monitoring for document import

PaperOffice can monitor any number of Windows folders for new documents and then recognize them, process them with PIA and store them fully automatically and intelligently using defined storage masks without any user action.

Automatic revision-proof Outlook email archiving

This module is identical to Windows folder monitoring, except that instead of Windows folders even entire Outlook folders can be monitored for a legally compliant email archiving.

Automatic document storage through variable creation from the document

PIA can specifically recognize and read out certain texts, sums or information from the document text and then use these as freely usable variables for fully automatic keywording and filing.

Automatic duplicate detection

PIA can automatically detect document duplicates intelligently and display a corresponding warning or, if desired, automatically version the document in a legally secure version.

Automatic detection of existing scan documents by PaperOffice QR module

PIA also recognizes paper documents that already exist in PaperOffice and can automatically version them with the new document. This also works with handwritten changes or notes on the paper document.

Manual versioning of scan documents and files

PIA can manually version any document by simply selecting or adding the new version from the disk or scanner. Simply mark and finish the desired target document.

Own custom fields through the PaperOffice FormDesigner

Your own custom fields are added at lightning speed. All fields are integrated directly into PaperOffice, from the presentation via search to reports. You can even create dynamic fields from external sources.

Multi-level user administration with individual approval levels

The number of PaperOffice users is not limited. To each user can be assigned personal information, access rights (individual or group), and sharing levels. Folders and documents above the user sharing level are discretely hidden.

All team functions such as tasks, completion and appointments in the network

All of PaperOffice's CRM and team modules access the central PaperOffice database, allowing them to assign tasks to other users, groups and departments. Includes surveillance and reminder functions.

Expandable with API interface for automated import

The integrated PaperOffice API is available for automated import from any application. It supports complete document filing in the background without any user interaction.

Extendable with API interface for automated PaperOffice control

To control PaperOffice from other applications, the PaperOffice API supports the targeted access, acceptance and processing of external control commands.

Networkable and central database storage in the network

PaperOffice relocates all processes and monitoring, such as background processing and other background modules, directly to the central database for central administration.

Swarm Cluster processing for services and documents on the network

PaperOffice manages all compute-intensive document processing, such as previewing, text recognition and text corrections through the central database and intelligently distributes this work to the connected PCs in the network for a perfect balance.

Support of own database server with MySQL and MariaDB

The PaperOffice Database engine can work with any self-installed MySQL and MariaDB server, no matter if the database server works on Windows or Linux. The version number must be released by PaperOffice.

Supports SQL remote networking over TCP/IP

The PaperOffice Database Module automatically optimizes database traffic (including E-T-E document encryption) as soon as a database server is detected which is not on the local network but is e.g. located in an external data center.

Open database standard and database access for own applications

The PaperOffice database can be accessed at any time and with any application or framework in real time for seamless integration into any infrastructure.

Extensible with custom program and interface customization through PaperOffice customizing

PaperOffice is customized according to customer requirements on the basis of the modular design. Certain functions are needed? Another program interface? PaperOffice Customizing has no limits. Our support will gladly answer your questions.

Support for Synology NAS and full integration into the Disk Station Manager (DSM) existing MariaDB5 server

PaperOffice supports out-of-the-box Synology NAS devices and incorporates the Synology MariaDB5 database server perfectly into the PaperOffice database module. PaperOffice is optimized and recommended for use with a NAS.

Supports QNAP NAS and full integration with QNAP QTS existing MariaDB5.5 server

PaperOffice supports out-of-the-box QNAP NAS devices and perfectly integrates the QNAP MariaDB5.5 database server into the PaperOffice database engine. PaperOffice is optimized and recommended for use with a NAS.